Headers & footers

Insert Footer .docx

Adds or replaces the footer — the text shown at the bottom of the pages. You can target all pages, or only the first or even pages, give the text basic formatting (bold, italic, font, size, alignment), and add an automatic field after it, such as the page number.

When to use it: to put a page footer such as a document title, a confidential notice, or company details at the bottom of every page.

Important behavior: this replaces any existing footer of the same page type across every section — the old footer is removed and the new one takes its place. The font is only applied when Font is not empty, and the size only when Font size is greater than 0.

Page numbers: Field writes an automatic field after the text, so a footer can read “Page 3 of 12”: put Page in Text, choose PAGEOFTOTAL and leave the separator as " of ". The number updates by itself as the document repaginates; until the word processor refreshes it, a placeholder such as [PAGE] may be shown in its place. Separator is only used by PAGEOFTOTAL, and the field takes the same formatting (bold, italic, font, size) as the footer text.

Insert Header .docx

Adds or replaces the header — the text shown at the top of the pages. You can target all pages, or only the first or even pages, give the text basic formatting (bold, italic, font, size, alignment), and add an automatic field after it, such as the page number.

When to use it: to put a page header such as a chapter title, a logo caption, or a running heading at the top of every page.

Important behavior: this replaces any existing header of the same page type across every section — the old header is removed and the new one takes its place. The font is only applied when Font is not empty, and the size only when Font size is greater than 0.

Page numbers: Field writes an automatic field after the text, so a footer can read “Page 3 of 12”: put Page in Text, choose PAGEOFTOTAL and leave the separator as " of ". The number updates by itself as the document repaginates; until the word processor refreshes it, a placeholder such as [PAGE] may be shown in its place. Separator is only used by PAGEOFTOTAL, and the field takes the same formatting (bold, italic, font, size) as the header text.

Link To Previous Section .docx

Links or unlinks a section’s header or footer to the one in the previous section. When linked, the section inherits the header/footer from the section before it; when unlinked, the section gets its own independent header/footer.

When to use it: in a document split into sections, to decide whether each section repeats the previous section’s header/footer or defines a different one.

Important behavior: if the chosen Section number does not exist, nothing happens. With Link set to Yes, the section’s own header/footer of that page type is removed so it inherits from the previous section; with Link set to No, an empty independent header/footer is created if the section did not already have one.

Remove Footer .docx

Removes the footer of a page type

When to use it: to take out a footer with page numbers or a legal note before delivering the document.

Important behavior: only the footer of the chosen page type is removed. If the document has none, nothing happens and the count is saved as 0.

Remove Header .docx

Removes the header of a page type

When to use it: to take the header off a document that was opened with one, or to undo a header added earlier in the workflow.

Important behavior: only the header of the chosen page type is removed. If the document has none, nothing happens and the count is saved as 0. The content of the pages is not touched.

Set Different Even Odd Pages .docx

Turns on or off the use of different headers and footers on even and odd pages. This is a document-wide setting that affects all sections.

When to use it: for book-style layouts where left (even) and right (odd) pages should carry different headers or footers — for example, the book title on one side and the chapter title on the other.

Important behavior: this only switches the option on or off; you still define the actual even-page text with Insert Header / Insert Footer using Page type even.

Set Different First Page .docx

Turns on or off a distinct header and footer on the first page of each section.

When to use it: when the first page should look different from the rest — for example, a cover page with no header, or a special footer only on page one.

Important behavior: this only switches the option on or off; you still define the actual first-page text with Insert Header / Insert Footer using Page type first.

Set Header Footer Margin .docx

Sets the distance, in centimetres, between the header or footer and the edge of the page. Applies to all sections in the document.

When to use it: to move the header or footer closer to or farther from the page edge, for example to fit a taller logo or comply with a print margin.

Important behavior: each distance is only changed when its value is 0 or greater; a value of -1 leaves that distance untouched, so you can set just the header, just the footer, or both.